How to work it out by hand
Multiply length by width by height, in metres. That is it.
If your measurements are in centimetres, which they usually are, multiply the three numbers together and then divide by 1,000,000. A box 120 by 80 by 100 centimetres is 960,000 cubic centimetres, which is 0.96 cubic metres.
The million is where people go wrong. There are 100 centimetres in a metre, but 100 times 100 times 100 cubic centimetres in a cubic metre. If your answer looks a thousand times too big or too small, that is the reason.
Then multiply by how many boxes. Twenty of those boxes is 19.2 cubic metres.
What the number is used for
Shared container freight is usually priced per cubic metre, or on the greater of the volume and the weight. Warehouse storage is often priced per cubic metre per week. And the volume is what decides whether your cargo fits in one container or needs two, which is a much bigger cost step than any rate negotiation.
The four measuring mistakes
Measuring the product, not the packing. A television is not the size of the box a television ships in. The carrier measures the box.
Forgetting the pallet. A standard pallet adds about 15 centimetres of height and often a little length and width. On a stack of pallets that is real money.
Measuring the middle of a bulging carton. Overpacked cartons bulge, and the carrier measures the widest point. If your boxes are full to bursting, measure them full.
Rounding down. Carriers round up, usually to the nearest whole or half unit. Rounding down at your end means your quotation is lower than the invoice, and the difference comes out of your margin.
One habit
Take the measurements yourself, or ask the supplier for them in writing before you agree a price. "About a pallet and a half" is not a measurement, and every freight dispute over volume starts with somebody guessing.
